Procedure

Internal Cost Claim template

Form C

Form C for JRU

EGEE Cost Models under FP6

Eligible costs:

- personnel

- travel and subsistence

- durable equipment

 -subcontracting

- other costs

-JRU issues

Financial guidelines of the FP6

EGEE PERIODIC PROJECT REPORT FOR PERIOD 2 (Jan'05-Mar'06)

Deadline: 30th April 2006!

Documents to be completed in the PPT tool:

• Internal Cost Claim (ICC) for the Project Quarter 8 (Jan'06 - Mar'06)

                       - for details about filling in the ICC go to the instructions

                       - it is a cumulative report covering the whole project period 2

                       - in the comments row please include the following:

                                          provisional - if the ICC not yet audited

                                          audited - if the audit certificate has been issued

• March 2006 timesheets (including previous months if not yet done)

                      - all P2 timesheets has been reopened for necessary adjustments and will be blocked on a partner basis by

                        AIS support team once you obtain an audit certificate

Documents to be submitted to the EGEE project office on paper:

•  3 signed and stamped originals of Financial Statement (Form C) covering PP2

                       - amounts in the Form C must be consistent with the ICC in the PPT and with the amounts stated in the audit

                         certificate

                       - Form C must be signed by the authorized person listed in the CPF

                       - it is recommended that the Form C is signed by the auditor as well

                       - in coming weeks there will be the possibility to download already pre-filled Form C from PPT, we will let you

                         know as soon as the AIS team completes the work  

                       - to convert the local currency into EUR please use the European Central Bank exchange rates of the 1st day following the

                         end of the reporting period (1st  April'06)

• 3 signed, stamped and dated originals of the audit certificate covering PP2

                       - for more details about the scope of the audit and the recommended format of an audit certificate

                         see Audit Certificate Guidance Notes

      Please, send the above mentioned documents to the following address:

                            Dita Mocova

                            EGEE Project Office

                            CERN IT-EGE

                            1211 Geneva 23

                            Switzerland

If you are a JRU please go to the special instructions.

Important!!

• Make sure your auditor is available to carry out the audit during the month of April and that your financial staff are present in order to provide the explanations/additional information to the auditor as well as to complete all required reports described above.

• Please inform our Financial Officer asap, if you have any constrains to meet the deadline, providing the reasons for delay and date when the reports will be submitted. We need this information in order to request the postponement of the Final Management report from EU.