Procedure

1st Quarter Internal Cost Claim template for FC partners
(Download)

1st Quarter Internal Cost Claim template for AC and FCF partners
(Download)

FAQs on ICC

EGEE Cost Models under FP6

Eligible costs:

- personnel

- travel and subsistence

- durable equipment

 -subcontracting

- other costs

Third Party issues

Financial guidelines of the FP6

Necessary conditions for eligibility

Cost incurred by a contractor must be

1.      Actual,

        Costs must be real, not estimated, budgeted or imputed

2.      Necessary

Necessary for carrying out the project and directly linked to the subject matter and scope foreseen in it.

3.      Economic

The costs must be

- Reasonable and comply with the principles of sound financial management, with the objectives of the project

- In relation with the normal behavior of the participant (e.g.: if it is the normal habit of a participant that its Director General travels in business class, this cost could be considered to be economic. However, this does not mean that the Director General from another contractor, carrying out tasks under the project, can use the same principles. Normal behavior relates to the behavior of that contractor).

4.      determined in accordance with the usual existing accounting principles of the contractor (assuming that they meet recognized standards). However, contractors may not create specific accounting principles for FP6 indirect actions

5.      incurred during the duration of the project

6.      Recorded in the accounts of the contractor that incurred them, no later than at the date of the establishment of the audit certificate.

In the case of contributions made by third parties established on the basis of an agreement between the contractor and the third party existing prior to its contribution to the project, and for which the tasks and their execution by such a third party are clearly identified in The Technical Annex, the costs must be:

1.      actual,

2.      economic

3.      necessary for the implementation of the project

4.      determined in accordance with the usual accounting principles of the such third parties

5.      incurred during the duration of the project

6.      recorded in the accounts of the third party that incurred them, no later than at the date of the establishment of the audit certificate.

Non Eligible costs

Nevertheless, some costs can never be charged.

1.       any identifiable indirect taxes, including VAT or duties

2.       interest owed;

3.       provisions for possible future losses or charges;

4.       exchange losses;

5.       costs declared, incurred or reimbursed in respect of another Community project;

6.       cost related to return on capital;

7.       debt and debt service charges;

8.       excessive or reckless expenditure;

For further details, please refer to the Financial guidelines